You don't know if a job made money until it's already finished.
Intellova unifies your estimating, job and project management, payroll and accounting into one source of truth — so you can track actual vs budgeted cost, margin, cashflow and retentions while the job is still running.
Every job is a small business. Most run blind until handover.
Estimating, project management, payroll and accounting each hold part of the cost — and they reconcile too late to act.
Margin erodes mid-job
Estimated cost lives in one tool, actual cost in others. By the time the overrun shows in the accounts, the job's done and the margin's gone.
Cashflow and retentions hidden
Progress claims, variations and retentions sit across systems, so you can't see what's owed, withheld or at risk.
Labour and materials drift
Timesheets, supplier invoices and the original estimate never sit side by side, so cost creep goes unnoticed job by job.
One unified database — estimate, actual and cashflow per job.
Intellova connects the tools you already run — estimating and job/project management (simPRO, Buildxact, Procore, AroFlo), payroll (Employment Hero) and accounting (Xero, MYOB) — into a single secure database hosted on AWS in Australia. A shared job and cost-code key links every hour, invoice and claim, so Amazon Quick Suite dashboards show real-time job costing.
Outcomes
What you can finally do
Actual vs budget, live
Real-time job costing — committed and actual cost against the estimate while work's underway.
Margin per job
True margin by job, stage and cost code — not a surprise at handover.
Cashflow & retentions
Progress claims, variations and retentions in one view, so nothing owed is forgotten.
Labour productivity
Hours and cost by job and crew, against what was estimated.
Supplier & materials cost
Track committed costs and supplier invoices against budget, per job.
One source of truth
Every figure traceable to its system — for the PM and the accountant.
Trusted by Australian care & data teams
InChoice
NDIS plan management
Intellova pulled our scattered plan, claims and finance data into one place — we can finally see utilisation and reconcile claims without the spreadsheet marathon.
- One source of truth across care & finance
- Live budget, claims & revenue dashboards
- Every figure traceable to its source
See your whole business in one place
Book a free data audit and we'll map your systems, show you what a unified, AI-ready database would surface, and where it pays for itself first.
Frequently asked
Estimating and job/project management (e.g. simPRO, Buildxact, Procore, AroFlo), payroll (e.g. Employment Hero) and accounting (e.g. Xero, MYOB) — into one unified database you control.