You bill by the hour but can't see utilisation until month-end — and by then the margin's gone.
Intellova unifies your practice management, time & billing, CRM and accounting into one source of truth — so you can see utilisation, realisation, WIP and client profitability the moment they move, not weeks later.
Your most valuable asset is time. Most firms can't measure it until it's spent.
Practice management, time-tracking, CRM and accounting each hold a piece of the picture — and none of them agree.
Billable hours, three versions
What's tracked, what's invoiced and what's collected rarely match. Write-offs and write-downs hide in the gap between them.
WIP and lockup you can't see
Unbilled work and ageing debtors pile up across systems. By the time WIP shows in the accounts, the cash is already tied up.
Profit per client is a guess
Fees live in your billing system, costs in payroll, effort in timesheets — so nobody can say which clients and jobs actually make money.
One unified database — every hour, fee and cost linked.
Intellova connects the tools you already run — practice management (Xero Practice Manager, Karbon, FYI), time & billing, your CRM (HubSpot, Pipedrive) and accounting (Xero, MYOB) — into a single secure database hosted on AWS in Australia. A shared key links each client, job and staff member across systems, so Amazon Quick Suite dashboards can finally show the whole firm.
Outcomes
What you can finally do
Utilisation & realisation
See billable utilisation and realisation by staff, team and service — live, not at month-end.
WIP & lockup
Track unbilled WIP and debtor lockup days across the firm before they choke cashflow.
Client & job profitability
True profit per client and per job — fees against the real cost to deliver.
Pipeline to revenue
Connect CRM pipeline to booked and invoiced revenue, so forecasts hold up.
Capacity & resourcing
Match work-in-hand to who's actually available, weeks ahead.
Audit-ready numbers
Every figure traceable to its source system — for partners and reviews.
Trusted by Australian care & data teams
InChoice
NDIS plan management
Intellova pulled our scattered plan, claims and finance data into one place — we can finally see utilisation and reconcile claims without the spreadsheet marathon.
- One source of truth across care & finance
- Live budget, claims & revenue dashboards
- Every figure traceable to its source
See your whole business in one place
Book a free data audit and we'll map your systems, show you what a unified, AI-ready database would surface, and where it pays for itself first.
Frequently asked
Practice management (e.g. Xero Practice Manager, Karbon, FYI), time & billing, your CRM (e.g. HubSpot, Pipedrive) and accounting (e.g. Xero, MYOB) — into one unified database you control.